This article provides a diagrammatic outline of the life cycle of an application in the Recruitment tool.
Processing the Application
Candidate Applies
The candidate applies through the Career Site, SEEK, Broadbean, or Internal Job Board.
Did Candidate Pass Minimum Score?
The candidate’s score is calculated based on their answers in the application, and it is compared to the Minimum Pass Score.
Application Added to Talent Pool
Application is added into the Talent Pool for the relevant position, and the candidate receives email stating application is being reviewed.
Auto Decline Email Sent
The candidate automatically gets sent a decline email.
Progress to Next Stage?
After reviewing the candidate's application, is the recruiter happy to progress to the next stage?
Candidate Receives Invitation
Candidate receives email inviting them to participate in next recruitment stage.
Decline Email Sent
Decline email is sent. Application is removed from position Talent Pool, but remains in National Talent Pool.
More Recruitment Stages?
If there are more recruitment stages in hiring for the position, take the candidate through these, deciding whether to progress or decline them at each stage (i.e. refer to the Progress to next stage? flow above).
Hiring the Candidate
Is Recruiter happy to offer position?
After taking candidate through all recruitment stages, is the recruiter happy to offer the position?
Start and Send Contract
The recruiter selects Start Contract button, and sends the contract package to new starter.
Decline Email Sent
Decline email is sent. Application is removed from position Talent Pool, but remains in National Talent Pool.
Package Accepted?
Is the contract package accepted by the new starter and the recruiter?
Move to "Hired"
The recruiter accesses the recruitment tool and moves the applicant to "Hired" stage.
Contract Negotiation
Contract and conditions are negotiated and resent until an agreement is reached.
Setup New Account?
Does the recruiter want to set up an account on the platform for the new starter?
Account Creation
The user account details are prefilled from the recruitment process and account is created.
Process Complete
The process is complete and the window can be closed.
Welcome Email
The new starter will receive a welcome email with login details, and can begin reading communications or complete training modules.