Creating an E-Learning Module

This article provides details on the different options that are available when creating an E-Learning module.

Note: These are the same options shown when editing existing modules.

To begin creating a new E-Learning module, click New Module.

Options

• Name – The main reference given to this module. This is the name that users will see in their My Training tool.
• Fuel Gauge Type – Which 'type' of learning you wish for this module to be, as below:
  • Compliance: Scored training, which counts towards the user's overall completion record, which is available to the Area Manager role and below (only).
    
    • Fuel Gauge – Which Fuel Gauge you wish for this module to appear under. For more information, see Fuel Gauges.
  • Course: Versatile, optional training, which is available to all roles.
    
    • Courses – Which Course (or Courses) you wish for this module to be included in.
• Targeting selectors – Used to determine which users will be able to see and undertake these module, based on their country, area, location, group and/or specific account(s). See Targeting for more information.
• Tenure – Used to determine which users will be able to see and undertake the module, based on their tenure (min. or max. days) and calculated against their work start date value.

Important: If the "Courses" Fuel Gauge type is selected, the targeting selectors & 'Tenure' field will be hidden - as they are not applicable to Courses.

• Attach Content – This is content that is displayed to the user before they begin the core content of the module. There are a variety of content types that can be attached to the module:
  • ACTIV Presentation
  • Package (e.g., SCORM 1.2, xAPI, AICC)
  • External Link
  • User File
• Type – **refer to the Module Type section (at the bottom of this article) for more information.
• Template – Used to visualise your online training material. See Training Templates for more information.
• Estimated Completion Time – Used to display an estimated amount of time it takes to complete the module (in minutes).
• Active – Make the module available for users to undertake. Training modules can only become active once a markable question has been added to the Module, for Standalone modules this could be activated right away and a new option will become available: Mandatory.
  • Mandatory – This option will make the module mandatory for all target users.
    • Mandatory Start Date – Deadline of when the module should be completed.
    • Overdue Period – Range of time the user has to complete an overdue mandatory module (a module that has passed the Mandatory Start Date value)
    • Target Roles for Overdue Notification –  Also, if necessary, an email notification can be sent with the number of users that still have not completed overdue modules for National, Area, General and Store Managers
• Auto Activation – Make the module become active once a specified date has passed.
• Module Refresh – This will reset the status of this module to 'Not Attempted' for all users after a period of time. If this option is activated an additional field will appear: Refresh After
  • Refresh after – Number of days to refresh the module for a user, after their last completion of the module.

Note: A mandatory module will become overdue by surpassing two dates the Mandatory Start Date + Overdue Period and also the Work Start Date + Overdue Period of the user taking the module. Additionally, it is possible to force the user to complete overdue content by activating the option Force Users to Complete Overdue Mandatory Modules by going to System → System Configuration → E-Learning, for more information regarding the lock function of the platform, please check the following article: Menu Items Not Working

Module Type

There are two types of modules to choose from.

Training Template

Training Template modules allow you to create tests and questions from within the platform. These tests are scored, and the user can either pass or fail the test, based on the pass mark chosen. 

• Template – Used to choose the look and feel for this module. For information about customising or creating new templates for your module, see Training Templates.
• Instructions – Information entered here will be displayed to the user when viewing the module's status page, as well as the questionnaire's initial page.
• Feedback for Module Completed Successfully – Text that will be displayed to the user upon successfully completing the module.
• Feedback for Module Failed – Text that will be displayed to the user upon failing the module.
• Pass Mark – The percentage of questions that the user must answer correctly to pass the module.
• Number of Retries Allowed (Per Question) – Number of times users will be allowed to attempt each question.
• Randomised Answer Options – This option will ensure that questions containing multiple answers will have the answers randomised when presented to the user.

Standalone

Standalone modules allow you to present E-Learning Packages to the user. The Packages must first be uploaded to the platform through the Content Library before they can be selected here.

Scoring and passing or failing will depend entirely on how the package has been designed. Please ensure that the package is compliant with one of the supported E-Learning standards, such as SCORM 1.2, before making it available. For more information on the possibility of using additional formats within the platform please check the following article: Introducing the Enterprise Learning Upgrade

Note: It is possible to create a Standalone module with a package as the attached content (see option Attach Content above). This allows you to show two different SCORM packages in one module. However, if you select the same SCORM package for both the attached content and the Standalone content, users will experience the SCORM package twice in a row. If this is not the desired behaviour, please ensure that the SCORM package is only chosen once.

What to do next

If the new module is a Training Template type, the active option will be deactivated as at least one question will need to be added to the module you will be able to manage and create questions for this test. See Managing Module Questions and Slides for further information.

Standalone modules can immediately be made active, and become available for your users to use.