Training - E-Learning

The E-Learning tool allows RTO Admins to create training modules, add a variety of questions and learning content.

E-Learning modules come in two types: Training Template, and Standalone. Training Template modules utilise the platform's built-in question types which we just looked at, making it ideal for quick and easy creation of tests for your users. Standalone modules take a SCORM package, which can contain interactive information and quizzes, and presents it to your users.

There are 7 options when building the e-Learning content, including 5 question types. The user can read content, watch a video, answer multiple choice question, where there is one correct answer, they can respond to a tick box question, where there is more than one correct answer. They can answer a short answer question, complete a drag and drop where you can match images to a phrase, or a hot spot question which is another visual question type allowing the user to select the image that represents the correct answer.

Managing E-Learning

E-Learning modules can only be managed by an existing 'RTO Admin' account. Please see instructions below:

1. Log in with your 'RTO Admin' account

2. Go to 'Training → E-Learning'

Here you will see a list of existing E-Learning modules (if any), as well as be able to create new ones.

Creating an E-Learning Module

1. Click on the New Module button

2. Complete all required fields

3. Select the Fuel Gauge the Sign Off will be placed in from the 'Fuel gauge' drop-down

Note: Fuel Gauges can only be created via the System Suite, outside of the Education Suite.

4. You can attach content for trainees to complete before attempting the module's questionnaire or SCORM file. To attach content select the content type from the 'Attach Content' drop-down. A second field will appear beneath the first which will allow you to select the content

Note: If you do not have attached content you would like to use you can set this field as 'None'.

5. There are two types of E-Learning modules: Standalone (which is SCORM content) and Training Template (which is a questionnaire you can create through the platform).

a. If you have selected the Training Template type:

1. Select the Template type from the 'Template' drop-down. The Template is the look and feel of the background of the E-Learning module. This will be created on the brand side of the platform in the System Suite

2. Fill out the 'Instructions' text field with instructions to provide guidance to the Trainee [optional]

3. Fill out the 'Feedback for module completed successfully' text field with a message you would like to be displayed when the module is completed successfully [optional]

4. Select a passing mark from the 'Pass Mark' drop-down. The Trainee will be required to achieve this mark in order to pass the module

5. Select the number of retries Trainees are allowed per question in the 'Number of Retried Allowed (Per Question)' drop-down

6. Tick the box next to 'Randomised Answer Options' if you would like the questions to appear in no set order

b. If you have selected the Standalone type:

 1. Select the SCORM package to use from the 'Standalone Content' drop-down

6. Tick the box next to 'Active' if you would like the module to be activated [optional]

7. Tick the box next to 'Auto Activation' if you would like the module to activate automatically on a certain day [optional]

8. Tick 'Module Refresh' if you would like the module to reset after a set period of time [optional]

Note: This is based on when the Trainee last completed the module, not when the module was made active. 

9. Click on the Save button (once done)

Training Template - Content Builder

If you have created a Training Template style E-Learning module, you will need to add content to it (e.g. blurb, questions and so on). To get started, click on the 'edit' (pencil) icon beside the E-Learning module name.

Tip: Alternatively, you can click on the name of the E-Learning module, then the Modify button.

In here you can see the module details as well as options for managing module slides and questions. There are seven (7) types of slides available for use, as below:

1. Content Slides - This contains content to be displayed to the user. Content slide can contain information you would like the user to read through, they can also contain a audio file

1. Fill out the 'Title' field, this will be displayed at the top of the slide

2. Fill out the 'Image Caption', this will place a label with this text underneath attached images [optional]

3. To upload an image, click the Choose File button next to the Image number [optional]

Note: There are six (6) fields for uploading images.

4. To upload an audio file click Choose File next to 'Audio File' [optional]

Note: The file must be an .mp3 audio file.

5. Fill out the 'Resource Link' field if you have a a URL for the user to view online content [optional]

6. You can fill out the 'Content' section with the main text for the user to view. This text can be formatted using the text editor

7. Tick the 'Add Another Silde' box if you to create another Content Slide immediately after you click the Save button [optional]

8. You can directly save the slide by clicking the Save button or clicking Save & Preview to save the content and then show a preview of how the content will be displayed when viewed by the user

2. Video Slides -  This slide is used to display videos to the user during their training

1. Add in your title – the label at the top of the slide

2. Video is where you upload your video file

Note: The video must not exceed 100MB, and be within the minimum dimensions of 100 x 100 pixels and 1980 x 1080 pixels.

3. Resource Link – there is the ability to add in a URL for the user to view online content

4. Content – this is text area where you can enter formatted text, you can leave this blank if the title and video are all you want the user to see

5. You can Save or Save and Preview will save the video slide and shows how the slide will be displayed when viewed by the user.

3. Multiple Choice Question -This type of slides allows a user to select one answer option only  (think; 'yes' or 'no' / 'true' or 'false')

1. You add in the question

2. The solution drop-down field allows you to choose which answer below should be the correct one

3. Answer 1 – 6 – these are areas that allows you to put in the potential answers for this question

4. Feedback for answer 1-6 is a space for messages that appears when the user selects an answer with the corresponding number

5. Instruction – is a text area that allows you to provide instructions to the user

6. Feedback for incorrect and correct answer enables you to add in a message to the user when they answer either correctly or incorrectly

7. You can upload an audio file to this slide as well as a resource link to view content through a URL

8. You can Save or Save and Preview will save the questions and show you how the questions will be displayed when viewed by the user

4. New Tick Box Question - This type of slide that allows the user to select multiple text-based answers from multiple different potential answers

1. Add in your question

2. Upload an image

3. Answer 1 – 6 are text areas that allows you to add in the potential answers for the question

4. For the marking of the correct answers you must click in the checkbox next to the corresponding correct response

5. Feedback for Answer 1-6 – here you can insert a message to appear when the user selects an answer with the corresponding number

6. Instructions is a text area that allows you to provide instructions to the user

7. Feedback for incorrect and correct answer enables you to add in a message to the user when they answer either correctly or incorrectly

8. You can upload an audio file to this slide as well as a resource link to view content through a URL

9. You can Save or Save and Preview will save the questions and show you how the questions will be displayed when viewed by the user

5. New Short Answer Question - This type of slide tests the user by checking their typed answer against the answer provided by the test creator. They are best to be one answer responses or with a hint to aid the trainee

1. Enter your question

2. Type in the correct answer (this is not case-sensitive)

3. You can upload an image to the slide as well as include content

4. Instructions allows you to provide information to the user

5. There is feedback area for incorrect and correct responses

6. Here you can upload an audio file or include a resource link to view external content

7. Save or Save and Preview to see what it will look like

6 New Drag and Drop Question - This slide type requires the user to correctly match up images with the corresponding text. They need to drag the image to the box next to the correct answer

1. Enter the question

2. Add in the answer 1-6

3. Add in any feedback to go with corresponding answers 1-6

4. Instructions are the text area that allows you to give instructions or information to the user

5. Type in feedback for an incorrect or correct answer option

6. Here you can upload an audio file or a resource link to a URL

7. Save or Save and Preview to see what it will look like

7. New Hot Spot Question - Are question types which enable the user to choose an image that is the response to the question – like a visual tick box question

1. Enter the question

2. Add in the answer 1-6

3. Add in any feedback to go with corresponding answers 1-6

4. Instructions are the text area that allows you to give instructions or information to the user

5. Type in feedback for an incorrect or correct answer option

6. Here you can upload an audio file or a resource link to a URL

7. Save or Save and Preview to see what it will look like

When you have built the questions and content, you can move the positions and order around to form a logical sequence.

Tip: Once you have finished creating the E-Learning module, it can then be assigned to a Qualification. Please refer to the Qualifications article for further information.

Note: If you do not have an existing 'RTO Admin' account, please contact support@worldmanager.com for assistance.

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